Grant Application Procedures

  1. Complete, print and sign the preliminary application form (Gen. Henry H. Arnold AFAS Education Grant Program Application).

    Section A should be completed by the student applicant.

    Section B should be completed by the Air Force member.

    (For children of deceased members, other parent or guardian should complete Section B; surviving spouses of deceased members should complete Section B with deceased member's information, with exception of mailing address, home phone number, email address, work phone number, and signature. These items should be completed with the surviving spouse’s information and own signature.)

  2. ALL student applicants must attach front and back copies of military ID card and sponsoring member's qualifying documentation as follows:

    • Active Duty - attach front and back copies of ID card and copy of assignment orders to present duty station. Title 10 AGR/Reserve attach front and back copies of ID card and copy of extended active duty orders showing active status through December 1, 2011. (All Active Duty members sponsoring spouses for grants must be on active duty status through December 1, 2011). NOTE: Spouses living stateside while member is PCS overseas (including Alaska and Hawaii) must provide verification of residence within lower 48 contiguous states during the 2011-2012 academic year (i.e. a phone/utility bill for current residence).
    • Title 32 AGR - attach front and back copies of ID card showing active duty and orders/contracts showing performance of full-time active duty through December 1, 2011. (AF Form 526 AGR/USAFR Point Credit Summary accepted with active duty status through December 2011.)
    • Retired - attach front and back copies of ID card and copy of military retirement orders. (DD Form 214 Statement of Service accepted with reason for separation listed as retirement.) Retired AGR/Reserve attach front and back copies of ID card and retirement orders (DD Form 214); notice of eligibility for retired pay at age 60; or retired pay order showing retired with pay on 60th birthday or later.
    • Deceased - attach a copy of AF Form 1613 Statement of Service form; or State Death Certificate with copy of most current military orders.

  3. Mail application and attached documentation to Air Force Aid Society's Education Assistance Department, 241 18th Street South, Suite 202, Arlington, VA 22202-3409.

    ONLY CORRECTLY COMPLETED APPLICATIONS RECEIVED BY MARCH 11, 2011 WILL BE CONSIDERED FOR A GRANT AWARD.

  4. AFAS receives application, verifies applicant's eligibility and Air Force member's status, and forwards correctly completed forms to ACT for processing. Forms needing corrections will be returned to the student applicant. All applicants will be notified of their eligibility within 2 weeks of mailing preliminary application to AFAS HQ.

  5. ACT will email to the student a User ID and password to access two forms on their website: 1) a Family Financial Data Form (FFDF), specifically for the AFAS grant selection process; and 2) a Grade Point Average (GPA) Verification Form. BOTH FORMS MUST BE COMPLETED AND RECEIVED BY ACT NO LATER THAN APRIL 15, 2011.

  6. Once ACT acquires the data from your FFDF and your GPA Verification Form, your application will be processed and evaluated for grant selection.

  7. If the applicant is selected for a grant, an award notice, identifying the school selection upon which eligibility was based, will be sent to the student in June 2011. CHANGING SCHOOLS CAN AFFECT ELIGIBILITY. Re-scoring of eligibility is automatic when notice of school change is received. Applicants not selected will also be notified in June 2011.

  8. All grant award checks will be made payable to the school, and will be sent in two increments directly to the school's financial aid office. First increment will be disbursed in early August, and the second in early December of 2011. Grant awards for 2011-2012 are valid through July 1, 2012. However, funds may only be used for the academic year for which they were disbursed. Any check not cashed by July 1, 2012 will be canceled and funds will not be reissued.
NOTE: The AFAS Grant Program application deadlines for the 2011-2012 academic year are March 11, 2011 for the preliminary application and April 15, 2011 for the FFDF and GPA forms. You should allow enough mailing time to ensure that the preliminary application and all other forms are received in time to meet deadlines.

Only applicants whose grant application materials (preliminary application, financial data, and GPA verification) have been received by AFAS/ACT by the stated deadlines will be considered for a grant. There will be no extensions to the grant program deadlines!

For questions regarding the preliminary application or processing procedures: